Key Takeaways
- SEBI's LODR Regulations require the AGM notice to be published on the company website and stock exchange platforms (BSE/NSE) at least 21 days before the meeting
- E-voting must be opened at least 3 days before the AGM and closed 48 hours before the meeting start
- The AGM broadcast must provide shareholders with the ability to participate (ask questions, submit comments) — not just observe
- The scrutiniser must be an independent professional (typically a company secretary or chartered accountant) — they are not a production company appointment
- Post-AGM: voting results must be published on BSE/NSE within 48 hours of the meeting close
The LODR production requirements
SEBI's Listing Obligations and Disclosure Requirements (LODR) Regulations 2015 and subsequent amendments establish the framework within which listed company AGMs operate. The production-relevant requirements: the meeting must be accessible to remote shareholders via video conferencing (the VC platform must have two-way communication, not broadcast-only); the e-voting system must be integrated with NSDL or CDSL for shareholder authentication; and the meeting recording must be archived. Each of these requirements imposes specific technical specifications on the production company's delivery.
E-voting integration timeline
E-voting systems for listed company AGMs are administered by NSDL or CDSL (the depositories). The production company's role: provide the technical infrastructure at the venue through which shareholders can vote at the meeting (voting terminals, network connectivity to the NSDL/CDSL system, display of voting results). The registrar and share transfer agent (RTA) manages the e-voting platform relationship. The production company must confirm with the RTA at week 8: what are the terminal requirements? What network connectivity does the platform require? What is the voting results display format? These questions have specific technical answers that affect the production specification.