Venue checks

Agree your date flexibility, guests at each event, overnight guests, overall spending limit and essential family requirements before comparing venues. Give each decision an approver. Then check venue suitability, a complete quotation and the dependencies that a deposit would create.

A venue shortlist can be prepared remotely. Before a visit, ask which spaces and room types you can inspect and arrange tastings or supplier meetings separately. Keep unconfirmed details in an open-questions list. A booking should follow the written scope and terms you have reviewed, rather than a photograph or an assumed capacity.

Check the exact event space and a seated layout for your guest count, including the stage, aisles, dining and circulation. Confirm overnight accommodation separately. Published capacity does not establish room availability, accessible routes or a rain arrangement for your wedding.

Ask to follow the guest journey from drop-off through the ceremony, dining, toilets and rooms. Check steps, surfaces, shelter and walking distances for your guests. Obtain the sound timings, supplier restrictions, power provision, setup access and booked spaces in writing. A rain alternative must be available to you and work for the proposed seated layout.